Records Management Plan 2019-2025
This Records Management Plan (RMP) incorporates the approach to managing records held by Dumfries and Galloway Council, Dumfries and Galloway Licensing Boards, the Assessor and Electoral Registration Officer for Dumfries and Galloway and the South West of Scotland Transport Partnership.
The Public Records (Scotland) Act 2011 came fully into force in January 2013. The Act requires Scottish public authorities to prepare and implement a RMP setting out proper arrangements for the management of their records. The RMP is agreed with the Keeper of the Records of Scotland and reviewed by the Council on an annual basis. In line with the Act, all records created in the carrying out of the Council's functions (whether directly or by third parties) are public records.
Part 1, section 3.1 of the Act states that:
"... "public records", in relation to an authority, means— (a) records created by or on behalf of the authority in carrying out its functions, (b) records created by or on behalf of a contractor in carrying out the authority's functions, (c) records created by any other person that have come into the possession of the authority or a contractor in carrying out the authority's functions."
This RMP sets out the overarching framework for records management within the Council, based on the 14 elements of the Keeper's Model Plan. The RMP has been prepared in consultation with colleagues from across the Council. The Council has provided the Keeper with evidence of policies, procedures, guidance and operational activity in support of all elements of the RMP.
Plan
Performance report
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Progress Update Review Report - PRSA - 31 December 2024 [PDF - 290KB]
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Progress Update Review Letter - PRSA - 31 December 2024 [PDF - 108KB]
