Hire school facilities
You can hire school facilities for events and sports activities.
Schools are available for hire outwith the pupil day, Monday to Friday and weekends subject to staff cover. Applications should be made during term time with at least 2 weeks' notice and in advance of holiday periods. However School Lets staff will attempt to accommodate Let applications outwith this notice period.
Once approved, the end date on your application will be the final date for that Let. If you wish the Let to continue beyond the end date, you will need to submit a new application form.
School Lets are not available during Schools Christmas & New Year holidays, Good Friday, Easter Monday and May Day public holidays.
Charges are listed in in the document below:
Some clubs and organisations may qualify for VAT exemption. Check the criteria and submit an exemption form along with your application form:
Please note: VAT exemption cannot be applied retrospectively.
How to apply
There are three types of application:
You'll be asked to accept the terms and conditions of let when you submit your application:
We need more information from you for hydrotherapy pools bookings:
You also need to sign a Child and Vulnerable Group Protection declaration if you're hiring a facility as an individual and not as a member of a club or organisation. This declaration should be submitted with the application:
Kitchen and servery facilities and equipment are also available to hire (prices are available upon request):
All documents can be returned by email to firstname.lastname@example.org or by post to School Lets, St Teresa's Education Centre, Lochside Road, Dumfries, DG2 0DY.
Notice of all cancellations must be sent to email@example.com.
At least 7 days' notice is required to qualify for a fee waiver as per terms and conditions for School Lets. Cancellations received at short notice will be charged in full unless under exceptional circumstances.
Cancellations due to weather - in relation to weather/ground conditions, Hirers must assess the suitability of any let within the following timescales:
(a) at least 24 hours prior to a weekday Let, OR
(b) by 12 noon on the preceding Friday for a weekend Let.
Where a School let requires to be cancelled the Hirer must inform School lets within the above timescales.
Schools can also be closed in emergency circumstances such as severe weather conditions which may affect your hire.
Schools with sport facilities
Some schools have dual use in partnership with leisure and sport services. These facilities can also be hired and bookings should be made direct to the facility:
- Annan Academy - Annan Swimming Pool and Games Hall
- Castle Douglas High (Games Hall and MUGA) - firstname.lastname@example.org
- Douglas Ewart High School - Merrick Lesiure Centre
- Stranraer Academy - Stranraer FC, bookings via the Ryan Centre
- Various schools - Multi Use Games Areas (MUGAs)
- Email email@example.com
- Call 01387 260406
- Write to School Lets, Cargen Tower, Garroch Business Park, Garroch Loaning, Dumfries DG2 8PN
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