Registering as a private landlord
You must be registered as a private landlord if you are (or will be) renting out residential property. It is an offence to let out properties that aren't registered.
Update - March 2023
Landlord Registration Fees from 3 April 2023
The Private Landlord Registration (Fees) (Scotland) Regulations 2019 (legislation.gov.uk) came into force on 11 June 2019. Section 3 of the regulations makes provision for fees to adjusted from 1 April each year, using a formula that reflects the value of the Consumer Prices Index in the preceding calendar year. Where 1 April falls on a Saturday or Sunday, the fees are varied from 9 am on the Monday following 1 April.
CPI data for 2022 was released at end January 2023, the fees will be varied as shown in the table below. In line with the agreed methodology, we have uprated the landlord registration fees using the annual change in CPI in 2022. This increases the value of the unrounded fees in 2023-24 by 9.05%, although the 2023-24 fees are then rounded, thus the percentage change for the various fees might differ.
Fee to be charged (rounded value of fee)
The new fee amounts take effect from 9am on Monday 3 April 2023.
Landlord registration increased on 1 April 2022
- Principal Fee: £68.00
- Discounted Principal Fee: £34
- Property Fee: £16
- Late Application Fee: £137.00
Please note, the fees for a registration application are made up of: principal fees for each person applying and a property fee for each property listed.
How to register
Landlords can register themselves and their properties for a period of 3 years:
If registering online is not possible, paper application forms are available on request, by emailing email@example.com or telephoning 01387 273164.
You are legally required to keep your details up to date and accurate. You should notify us immediately if your details have changed or you are no longer a landlord.
If you are not already registered then you'll receive two requests by post to register. We will consider enforcement action if you don't register, this includes payment of a £137 late fee before your application is considered. You can't pay this online so will need to contact us directly. The fee is applied to each joint owner, named in the title deeds, of the property being rented or advertised to let.
Renew your registration
You can renew your registration up to three months before it expires without losing entitlement. A late fee of £137 will be added to registration costs if you fail to renew in time. The fee will be applied to each joint owner, named in the title deeds, of the property being rented or advertised to let.
We'll send you a reminder by email (if supplied) or by post three months before your renewal date. A second reminder will also be issued by email or post if necessary one month before expiry.
Rules for advertising property to let
You must follow rules when advertising properties to let. Any written advertisements, including internet and newspaper adverts or shop window displays, must:
- display a landlord registration number. You only need to display one number if a property is jointly owned by two landlords. If you're waiting on the outcome of an application then you should insert "landlord registration pending".
- display an energy performance rating.The energy performance indicator can be found on your property's Energy Performance Certificate (EPC).
Fire Detection in Private Properties
There has been a change in legislation affecting the fire detection in private rented properties. As of 1st March 2019, the standard can be complied with by either mains-operated alarms or tamper proof long-life lithium batteries. Detectors may be interlinked either wirelessly or hard wired.
Private residential tenancies
Any tenancy starting on or after 1 December 2017 will be a Private Residential Tenancy (this replaces Short Assured and Assured Tenancies).
The purpose of the tenancy is to improve security for tenants and provide safeguards for landlords, lenders and investors. The new tenancy will be open-ended and will last until a tenant wishes to leave the let property or a landlord uses one or more of the 18 grounds for eviction.
Guidance (including a model tenancy agreement) is available for both landlords and tenants:
- View the Scottish Governments guidance for landlords
- View the Scottish Governments guidance for tenants
The Housing and Property Chamber make decisions on rent or repair issues in private sector housing . They also deal with civil cases relating to the private rented sector that were previously handled within the Sheriff Court. This includes:
- applying for eviction and repossession orders
- requesting consideration of whether a tenancy has been unlawfully terminated
- resolving disagreements on fulfilling terms of a Private Residential Tenancy
- resolving disagreements on the rent set by the Rent Officer
The First-tier Tribunal for Scotland is based in Glasgow but hearings will also be held in locations across Scotland as required. Further information on the process and application forms can be found on the Housing and Property Chamber website.
Visit the Housing and Property Chamber website
Homelessness Section 11 Notice
If you are a landlord (either a private landlord or a registered social landlord) or creditor (mortgage holder) you are legally required to tell us when you start taking court action that could result in making someone homeless. By giving us this early warning, you can help us to take action to prevent homelessness.
Section 11 of the Homelessness etc. (Scotland) Act 2003 came into force on 1 April 2009. This legislation aims to make sure we know in advance when a household is at risk of being evicted or having their home repossessed. Giving us this notification is a helpful trigger, allowing us to intervene at an early stage and hopefully prevent homelessness occurring. Where it is not possible for us to prevent homelessness, we can still minimise the stress and trauma of losing a home and help the household to find alternative accommodation as quickly as possible.
This legislation applies to you if you are raising court proceedings to either lawfully evict a tenant or to repossess a property. If this court action could result in making someone homeless you must send us specific information in a specific format detailing the action, you are taking.
The information we need depends on whether you are a landlord or a creditor. These documents detail exactly the information you need to send us:
You can email us your notification at: Section11.firstname.lastname@example.org
Tell us about unregistered properties
You can report an unregistered property anonymously online if you think there's an issue:
Let us know about an unregistered property
Advice and support
Further information and help in relation to private sector housing is available from a number of sources, including: